7 Virtual Assistants to Streamline Your Business Operations

In today’s fast-paced business environment, efficiency is everything. Virtual assistants (VAs) have become essential for entrepreneurs, small businesses, and mid-sized companies looking to optimize workflows, reduce overhead, and focus on strategic growth. From administrative support to specialized tasks like marketing, sales, bookkeeping, and creative work, virtual assistants can help businesses save time and scale smarter.

Here are some of the top virtual assistant services and platforms to help streamline your operations:

Upwork

Best for: Businesses seeking a wide range of freelance virtual assistants.

Upwork connects you with skilled VAs across administrative, technical, creative, and specialized domains. Tasks can include cold calling, inbound/outbound calls, data entry, bookkeeping, website editing, social media management, LinkedIn lead generation, and marketing campaigns, including SEO, SMO, and PPC.

• Strengths: Large talent pool, flexible hiring, reviews and ratings
• Clients: Startups, SMBs, large enterprises
• Services: Admin support, cold calling, BPO/data entry, bookkeeping, web editing, social media, LinkedIn sales, digital marketing, graphics/video creation

Time Etc

Best for: Entrepreneurs and small business owners needing dedicated support.

Time Etc provides experienced virtual assistants trained for administrative, marketing, and operational tasks. Dedicated assistants can handle cold calling, inbound/outbound calls, data entry, document management, bookkeeping, website updates, social media management, LinkedIn prospecting, graphics and short video creation, and SEO/SMO/PPC campaigns.

• Strengths: Dedicated assistants, professional experience
• Clients: Entrepreneurs, small business owners
• Services: Admin support, cold calling, BPO/data entry, bookkeeping, website editing, social media, LinkedIn lead generation, graphics/video, digital marketing

BELAY

Best for: Executive support and bookkeeping.

BELAY focuses on high-quality virtual assistance, especially for executive-level tasks. Their VAs handle inbound/outbound calls, bookkeeping and accounting, social media management, LinkedIn prospecting, website updates, and support for SEO/SMO/PPC campaigns. Some assistants can also create simple graphics and short videos to support business communications.

• Strengths: Executive-level experience, bookkeeping, and reliable
• Clients: SMBs, executives, online businesses
• Services: Admin support, cold calling, bookkeeping, website editing, social media, LinkedIn sales, digital marketing, graphics/video creation

Magic

Best for: On-demand support for a variety of business tasks.

Magic provides AI-assisted virtual assistants who can handle administrative tasks, cold calling, inbound/outbound calls, data entry, bookkeeping, website management, social media platforms, LinkedIn prospecting, and digital marketing campaigns, including SEO, SMO, and PPC. Assistants can also produce graphics and short videos when needed.

• Strengths: 24/7 availability, AI-assisted task routing
• Clients: Startups, remote teams, busy entrepreneurs
• Services: Admin support, cold calling, BPO/data entry, bookkeeping, website editing, social media, LinkedIn sales, digital marketing, graphics/video

TaskBullet

Best for: Businesses needing a bucket-based VA system.

TaskBullet uses a “bucket system” where clients pre-purchase hours and allocate them to tasks as needed. Their VAs can perform cold calling, inbound/outbound calls, BPO, bookkeeping, website creation and editing, social media management, LinkedIn lead generation, graphics and short video production, and SEO/SMO/PPC campaigns.

• Strengths: Flexible hour allocation, ongoing support
• Clients: SMBs, startups, entrepreneurs
• Services: Admin support, cold calling, BPO/data entry, bookkeeping, website editing, social media, LinkedIn sales, digital marketing, graphics/video creation

Virtalent

Best for: Entrepreneurs and small businesses needing UK-based professional VAs..

Virtalent matches clients with highly skilled assistants who can support cold calling, inbound/outbound calls, data entry, bookkeeping, website editing, social media management, LinkedIn sales prospecting, graphics and short video production, and SEO/SMO/PPC marketing campaigns.

• Strengths: Dedicated assistants, UK-based talent, personalized service
• Clients: Small businesses, entrepreneurs
• Services: Admin support, cold calling, BPO/data entry, bookkeeping, website editing, social media, LinkedIn sales, digital marketing, graphics/video creation

Virtual AA

Best for: Busy executives and small teams seeking dependable virtual administrative support.

Virtual AA provides professional virtual assistants who support day-to-day administrative, operational, and executive tasks. Their services include cold calling, inbound and outbound call handling, data entry, bookkeeping, website updates, social media management, LinkedIn prospecting, graphic design, short-form video creation, and digital marketing campaigns across SEO, SMO, and PPC.

• Strengths: Experienced assistants, flexible service plans, professional and reliable support
• Clients: Entrepreneurs, small and medium-sized businesses, executive teams
• Services: Virtual admin support, cold calling, BPO & data entry, bookkeeping, website editing, social media management, LinkedIn sales support, digital marketing, graphics & video production

Why Virtual Assistants Are Essential for Modern Businesses

Virtual assistants help businesses save time, reduce operational costs, and focus on strategic priorities. By outsourcing repetitive or specialized tasks, teams can scale efficiently while maintaining quality and consistency.

How to Choose the Right Virtual Assistant Platform

Consider these factors:

• Type of Tasks: Administrative, marketing, sales, creative, technical, or executive support?
• Availability: Full-time, part-time, or on-demand assistance?
• Expertise: Does the VA have relevant industry or functional experience?
• Budget: Hourly rates vs subscription vs pre-purchased hours

Maximizing the ROI of Virtual Assistants

To get the most value, create clear task briefs, communicate priorities, and track performance. Regular feedback ensures tasks are completed efficiently and align with business goals.